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Recording of Land Records
The Circuit Court Clerk's Office records deeds, deeds of trust (mortgages), and other official instruments / documents associated with land transactions in the City of Colonial Heights. In order for a document to be recorded, it must be one that is authorized by law to be recorded in the Deed Book, and it must meet certain statutory provisions. Fees and taxes for recording vary according to the type of document being recorded. All documents presented for recording must be originals that have been signed and notarized.
Hours & Location
The Circuit Court Clerk's Office is located at 550 Boulevard, and recording hours are Monday through Friday from 8:00 am to 4:00 pm. Documents presented after normal recording hours will be recorded the next business day.
Cover Sheet Requirements
Pursuant to Code of Virginia § 17.1-227.1, the Colonial Height's Circuit Court Clerk's Office requires a Land Records Cover Sheet for all documents recorded in the Deed Book.
Cover sheets can be obtained from the following:
- ILS Cover Sheet provided by Thomson Reuters (formerly ILS/Manatron)
- Supreme Court of Virginia’s Virginia Land Records Cover Sheet (VLRCS)
Return of Documents
Filing parties must submit a self-addressed, stamped envelope (SASE) to ensure the safe and timely return of documents recorded in the Deed Book. Documents without a SASE will not be mailed and will be maintained in the record room for pick-up.
Secure Remote Access to Land Records
Pursuant to Virginia law, the Circuit Court Clerk makes land records available via a Secure Remote Access (SRA) website. Access to the SRA website is granted to subscribers with a valid user name and password. Access is provided by subscription only, and an annual fee must be paid in advance. Click here for our SRA website and more information.
The Supreme Court of Virginia provides a deed calculation tool to assist users with determining recording costs for documents to be recorded in the Deed Book. To determine applicable fees using this tool, select the Colonial Heights Circuit Court and enter the requested information for the documents to be recorded.
Payment may be made by cash, check, or money order payable to the Circuit Court Clerk. Debit and credit cards are not accepted.
Social Security Numbers on Documents Presented for Recording
Pursuant to Code of Virginia Section 17.1-227, effective July 1, 2003, the Circuit Court Clerk's Office will not knowingly accept any instrument submitted for recording in the Deed Book that includes the Social Security number of a grantor, grantee, or trustee.